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Review of Size of Council

This page has been developed as part of the Size of Council Review, currently underway. On this page you will find resources and information about the innovative Citizens' Assembly approach that will be used to inform the Size of Council review.

The Size of Council Review will be lead by Dr. Jonathan Rose, an associate professor in the department of Political Studies at Queen's University.  For more information on Dr. Rose and his team, please see Team Members' Biographies.

What is a Citizens' Assembly?

A Citizens' Assembly has been used nationally and provincially, and has the same principles when applied to a municipal level. Within the context of Prince Edward County, a citizens' assembly is a group of citizens randomly selected  to deliberate issues of municipal importance, like the size of council, for example. The purpose is to get a reasonably representative cross-section of public opinion to study the options available. Citizens' Assemblies are characterized by neutrality, independence and transparency.

Detailed information about the citizens' assembly approach including the history, examples and more is available here and here.  

Participating in the County's Citizens' Assembly

On May 31, 2013, 5000 randomly selected voters will be sent an invitation to participate in the Prince Edward County Citizens' Assembly. For a ward breakdown, click here. From that list, a group of 24 randomly selected citizens will learn, deliberate and consult about the appropriate size of municipal council. They will make recommendations to the Prince Edward County Council in Fall 2013. Keep an eye on the mail for the invitation!

Public Input to the Citizens' Assembly

We want you to participate regardless of whether or not you are randomly selected as one of the 24 members. Use the discussion board to post questions about the process, principles and structure of the Citizens' Assembly or, simply use it to tell us your thoughts on the size of council.  

The Citizens' Assembly Meetings

The 24 members of the Citizens' Assembly were selected in July. All 24 members agreed to attend and participate in three Citizens' Assembly meetings, to learn, deliberate, consult and recommend. Prior to the first meeting, Citizens' Assemby members received this information package.

The meeting agendas and supporting materials will be added below. Check back often for updates.

Meeting #2: Saturday August 10

  1. Meeting Agenda - Saturday August 10
  2. Introduction
  3. What We Heard: Backyard Conversations
  4. Summary of Values from Week 1
  5. Definition of Values from Week 1
  6. Councillors' Bios

Meeting #3: Saturday August 24

  1. Meeting Agenda - Saturday August 24
  2. Introductory Presentation
  3. PEC Size of Council Compared
  4. PEC Future Projected Residents per Councillor
  5. Values and Implications from Day 2
  6. Exit Survey

Final Report of the Citizens' Assembly

  1. Executive Summary
  2. Deliberation at Work: The Final Report of the Prince Edward County Citizens' Assembly

Timelines

This review is scheduled to take place between Spring and Fall 2013. A listing of events to date and upcoming activities inlcude:
April 23, 2013: Council votes in favour of moving forward on the Prince Edward County Citizens' Assembly

May 31 , 2013: Letters mailed to 5,000 randomly selected voters

July 4, 2013: Deadline to register as a candidate for the Citizens' Assembly

Saturday, July 27: First Citizens' Assembly Meeting. Members of the public are welcome to observe. The meeting starts at 9am and is taking place at the Picton Town Hall.

Saturday August 10: Second Citizens' Assembly Meeting. Members of the public are welcome to observe. The meeting starts at 9am and is taking place at the Picton Town Hall.

Saturday August 24: Third and final Citizens' Assembly Meeting. Members of the public are welcome to observe. The meeting starts at 9am and is taking place at the Picton Town Hall.

Thursday September 19: Dr. Jonathan Rose to present the Citizens' Assembly recommendation at a Special Committee of the Whole meeting taking place at Shire Hall at 9:30am.

Wednesday October 9: Special Council Meeting to consider the Committee of the Whole report (from September 19) containing the recommendations regarding the size of council and ward boundaries. This is a public meeting - Shire Hall on Wednesday October 9th at 7:00 pm.




More Information:

Discussion Board

Initial Presentation to Council

Current Ward Boundaries

News Release - Citizens' Assembly to Review Size of Council (April 26, 2013)

News Release - 5,000 Voters Given Chance to Join Citizens' Assembly (May 31, 2013)

News Release - Citizens' Assembly Chosen - Members to Recommend Best Size for County Council (July 17, 2013)

News Release - Citizens' Assembly Nears Conclusion: Members Nearing Decisions on Size of Council (August 20, 2013)

News Release - Citizens' Assembly Reaches Decision - Calls for Ten Councillors Plus Mayor (August 28, 2013)

News Release - PEC Council Rejects Proposed Changes to Size, Ward Boundaries (October 10, 2013)

September 19 2013 Special Committee of the Whole
Citizens' Assembly Final Report
Report of Mayor Mertens
Draft Minutes

Team Members' Biographies

Citizens' Assembly Biographies

Size of Council - Background Information

 

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